Construction businesses are becoming more and more technical with their time tracking systems. Many construction company managers are trying to make a shift from paper time cards to digital time cards.
Technological advancements are reducing the need for paper timesheets. If you are a construction company manager, you are aware of the frustrations that paper time cards can bring to the company. Paper time cards are inefficient, inaccurate and easily compromised by dishonest people.
This article will guide you through several reasons why you should make a shift from paper time cards to digital ones if you haven’t done so already.
First, digital time cards are very easy to use for everyone. Employees and managers don’t have to keep track of any physical time cards or time sheets, so they don’t have to worry about losing them or making sure they get to the HR Department every week. This is especially important in the construction industry. Moreover, the process for the crew is easy as the punch in/out times are recorded by simply taking a selfie.
Secondly, using digital time cards eliminates the need for administrative tasks such as manually calculating employee hours based on paper timesheets. Project Managers and HR will greatly increase the efficiency of managing employee time and attendance by using digital processes. All of the attendance data is stored in one place on the cloud. You can access it whenever and wherever you want. This flexibility facilitates easy communication between the field and the office because corrections can be made in the system, thus paper timesheets do not need to be sent to the office. This minimizes the chance of human error.
Using a construction digital time card instead of a paper time card increases accountability and productivity. With digital time cards, the location and the time spent at the site are recorded accurately, ensuring accurate data collection.
Some systems use live GPS tracking and Geo-Fencing to ensure people are punching in their correct job site location. This accuracy is especially vital when it comes to calculating payroll.
Combined with Face Recognition, Project Managers and HR Managers can have confidence that the person punching the clock is accurately recorded. These features are used help companies avoid inflated labor costs.
Digital time cards will also help you with cost coding your project expenses. Using payroll software can be less time-consuming than manually managing attendance records. You can use real-time project data and see how much, and what type of work has been completed daily.
Additionally, you will save a lot of time by using a mobile app that connects field employees with office staff because communication between these two will be seamless. MobiClocks has a feature whereby employees can quickly view and make notes about their time right on the personal app on their phone. This process dramatically reduces the time and effort of both the field and the HR Department to process time and attendance.
Another challenge for the companies that use paper time cards is human errors.
Your construction company is not immune from errors like poor handwriting or double data entry. There is a wide range of human errors that may occur in your payroll system, thus increasing labor costs in your business.
Having digital time cards may seem like an unwanted complexity for you as a manager and for your employees. However; automation is everywhere and you should embrace new technologies and advancements. Once you do, you will definitely see the benefits for your company.
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